How to write a talking paper

Mason has moved to virtual instruction. Talking points are a set of clear, easily remembered phrases that outline a proposal, project, or idea. In most cases, talking points are used to keep a speaker on track when they are giving a presentation at a conference, to a reporter, in a meeting, or even in an elevator. Keep it short and simple.

Writing Effective Talking Points

Talking points papers list key facts and ideas regarding a particular topic or event. Used extensively in public relations and communications, talking points papers help those with a responsibility for speaking to the public provide clear, accurate and consistent information. Talking points papers are used both to reach out to the public to provide information and to respond to public inquiries during crises.

By "speaking with one voice" using a shared talking points paper, an organization can increase the effectiveness of its communication program. Before starting work on your talking points paper, you will need to be sure you have accurate information.

Seek out those who are most closely involved. For instance, if you need to create talking points regarding a budget problem, speaking directly with a senior executive with oversight of the budget. Don't rely on word of mouth. Ask your source detailed questions and request that she try not to "spin" or sugercoat the details. Make sure to take detailed notes.

Your talking points paper will consist of a series of bullet points, each with one or more sentences following it. There is no need for an introduction or other text. Title it: "Information for Public.

Begin with facts: who, what, where and when. Put yourself in the shoes of a person with no knowledge about your business or organization, its history or recent activities. Your first bullet point should simply state the facts of the situation. The next few bullets should provide more detailed information on the process or activity.

If your talking points paper is responding to a negative event, share positive information, but do not attempt to understate the negatives. Media and the public will want information on the details. For instance: "What is the process for notifying workers when they will be terminated? Will there be severance pay or retraining? Remember, the wording you choose for each of these points will be re-used by those delivering the news.

The final bullet points of the talking points paper should focus on the essential message you want your speaker to leave. This could be a key fact, a plan or a vision. For instance: "We are saddened by the problems we know families will face as a result of this decision, but are hopeful with the economic recovery that these will be short-term cuts. Talking points are not private documents and may be read by the media.

Once you have completed your talking points paper, meet with those involved and with senior leaders in your organization for review. Incorporate any feedback and develop a distribution list that includes those who will likely be asked to speak or to share information with the public. This might include the executive or leader involved, a spokesperson, others involved in communication at your organization and staff with roles that involve the public.

Be honest and clear. Keep your points short. Fewer points is better. Speakers can remember only a few points at a time. Never put information in the talking points you do not want to be made public. Don't overstress the positive.

Byron Walsh has been a freelance writer and manager of communications since , working with universities, hospitals and government agencies. His work has appeared in internal and trade publications for major West Coast health providers and regional newspapers.

Walsh holds master's degrees in creative writing, literature and secondary education. Share It. About the Author. Photo Credits.

May 14, - Essential Tips on How to Write a Talking Paper from BuyBestEssays. #Writing #Tips for #students to ensure the best outcome. Talking points papers are used both to reach out to the public to provide information and to respond to public inquiries during crises. By "speaking with one voice".

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Talking points are often used to prepare for a public speech or an interview. By crafting your own talking points, you can feel more comfortable talking in front of others or answering questions from the media or the public.

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The Talking Paper

Talking points papers list key facts and ideas regarding a particular topic or event. Used extensively in public relations and communications, talking points papers help those with a responsibility for speaking to the public provide clear, accurate and consistent information. Talking points papers are used both to reach out to the public to provide information and to respond to public inquiries during crises. By "speaking with one voice" using a shared talking points paper, an organization can increase the effectiveness of its communication program. Before starting work on your talking points paper, you will need to be sure you have accurate information. Seek out those who are most closely involved.

Air Force Writing Examples

The talking paper is a format designed to present key points simply. The most common use for this format is when something has to be explained to the Commander or some other decision maker. They don't want to waste their time reading a detailed report. They just want the facts and the bottom line. Section chiefs are often asked to present papers like these when a decision has to be made on an issue. There is no standard format. See the example at left from the Tongue and Quill. It serves as a good starting point. You'll have to adjust as your supervisor inevitably kicks it back with further guidance. In my opinion, these examples are too detailed.